Regius Automation
Describe a task
Regius Automation Automation for recruiting agencies

Your recruiters recruit. We automate the rest.

We build the automations that remove the repetitive work in recruiting agencies: follow-ups, CVs, submissions, reports and CRM updates. Built on your ATS and the tools you already use, at a fixed price.

Describe a task See what we automate
✓Fixed price before any work ✓Works with your ATS ✓Documented and handed over
New CV received09:14
    About 25 minutes saved per candidateExample
    We work with the tools you already use
    RecruiterflowBullhornLoxoCrelateJobAdderRecruit CRMGmailOutlookSlackGoogle SheetsZoom Phone
    Results

    Already running every day at a recruiting agency in Montreal.

    Since January, we have been the automation team of a recruiting agency on Recruiterflow. These systems run there every working day.

    13automations in productionRecruiterflow, Gmail, Slack, Google Drive and Zoom Phone
    30–45 minsaved every morningOne call list built from 3 sources, with duplicates removed
    21metrics tracked every dayFilled automatically, no data entry
    289emails nobody was countingFound by the daily activity dashboard
    What we automate

    The tasks your team repeats every day.

    Each one starts from a task someone does by hand today. We automate it, test it on your data, and hand it over.

    Daily call list

    Every morning, each recruiter gets the people to call today, most urgent first, with the reason.

    No forgotten follow-ups

    Activity dashboard

    Submittals, interviews, placements and emails per recruiter, updated every day without data entry.

    Numbers you can trust

    CVs and submissions

    CVs reformatted into your template, an anonymized version, and the client submission email drafted.

    Minutes, not an hour

    Inbox triage

    Replies sorted by type, your CRM updated, and a reply drafted for review. Nothing is sent without you.

    An inbox that sorts itself

    AI call notes

    The call recording becomes a structured note in your CRM a few seconds after you hang up.

    No more typing notes

    Candidate matching

    Candidates scored against a job on your criteria, with the reason for each score.

    A shortlist in minutes

    CRM cleanup

    Duplicates flagged, missing emails and phones listed, records created only after a duplicate check.

    A CRM your team trusts

    Migration between ATS

    Your data moved to a new ATS, cleaned, deduplicated and checked, at a fixed price.

    From 1 to 3 weeks

    Need something else? Most agencies have a task that is not on this list. Tell us about it.

    How we work

    Five steps. You approve each one in writing.

    Day 1

    Describe

    You tell us the task: what happens today, who does it, which tools.

    Days 2–3

    Scope

    A one-page scope: what the automation does, what it does not do, and how we test it.

    Day 3

    Fixed price

    A fixed price and a delivery date. 50% to start, the balance on delivery.

    1–3 weeks

    Build and test

    Built in a copy first, tested on your real data, nothing deleted, every write checked.

    Delivery

    Hand over

    A written guide and a recorded walkthrough. 30 days of fixes included.

    Pricing

    A fixed price, agreed before any work.

    Prices depend on the scope. These are the usual starting points.

    Quick win

    One automation

    One task, two or three tools, delivered in about a week.

    $800 USD

    starting price, fixed after the scope

    • Written scope and fixed price
    • Built and tested on your data
    • Written guide and recorded walkthrough
    • 30 days of fixes
    Describe your task
    Most requested

    Complete workflow

    A process with several steps, rules and people involved.

    $1,500 USD

    starting price, fixed after the scope

    • Everything in One automation
    • Several steps, conditions and notifications
    • Error alerts sent to your team
    • Handover session by email or video
    Describe your task
    One-time service

    ATS migration

    Your data moved to a new ATS, cleaned and checked.

    $490 USD

    up to 5,000 records · $990 up to 20,000

    • Export, cleanup and deduplication
    • Fields and stages mapped, approved by you
    • Test batch before the full import
    • Reconciliation report at the end
    Request a quote
    After delivery

    Care plan

    For automations your team depends on every day.

    $149 USD

    per month, cancel at any time

    • Monitoring and fixes when a tool changes
    • Small changes each month
    • Reply within 1 business day
    Ask a question
    Our commitments

    Safe on a live system.

    Your ATS holds your business. We treat it that way.

    Your concernWhat we do
    Breaking something in your ATSOfficial APIs only. Every change is built in a copy first, nothing is deleted, and every write is checked.
    Emails sent by mistakeEmails are drafted for review unless you decide otherwise.
    A project that keeps growingA written scope and a fixed price. Changes are quoted before any extra work.
    Depending on one personEvery automation is documented, with a recorded walkthrough, so nothing lives in one head.
    Your candidates' dataOnly the fields the automation needs. A data processing agreement on request.
    Questions

    Before you write to us

    Which ATS and CRM do you work with?

    Recruiterflow is where we have the most experience. We also work with Bullhorn, Loxo, Crelate, JobAdder, Recruit CRM and other tools that have an API, plus Gmail, Outlook, Slack and Google Sheets. If your tool has no API, we tell you before you pay anything.

    Do we need a call to get started?

    No. Describe the task in the form. You get a written scope and a fixed price within 2 business days. If you prefer a short call, we can do that too.

    Who owns the automation?

    You do. It runs on your accounts, and you receive the documentation. You are free to keep it, change it or have someone else maintain it.

    Do you work in English and French?

    Yes. We write scopes, guides and emails in English or French, and we work with agencies in North America and Europe.

    What if a tool changes and the automation stops?

    Fixes are free for 30 days after delivery. After that, the Care plan covers monitoring and fixes, or we quote each fix.

    Is Regius Automation part of Recruiterflow or Bullhorn?

    No. Regius Automation is independent. We connect to these tools through their official APIs.

    What does your team still do by hand every week?

    Describe it in a few lines. You get a written scope and a fixed price within 2 business days.

    Describe a task
    Contact

    Tell us about the task.

    Every request gets a reference number and a written answer within one business day, Monday to Friday.

    1 business dayReply time
    2 business daysScope and fixed price
    By emailNo call needed

    Useful to include: the tools you use, who does the task today, and how often.

    Prefer email? Write to mohamed@regiusautomation.com

    Legal

    Terms of service

    Last updated: November 11, 2026

    Regius Automation is operated by Mohamed Yacine Labiod, Annaba, Algeria. Contact: mohamed@regiusautomation.com.

    1. Our services

    Regius Automation designs, builds and maintains automations for recruiting agencies, and migrates data between recruiting tools. Each project is described in a written scope that you approve before any work starts.

    2. Price and payment

    Each project has a fixed price stated in the scope. Unless the scope says otherwise, 50% is due before work starts and the balance on delivery. Work outside the scope is quoted before it starts. The Care plan is billed monthly in advance and can be cancelled at any time; it stops at the end of the month already paid.

    3. Deposit and refunds

    The deposit is fully refundable until the work starts. Once the work has started, the deposit covers the work already done. If we cannot deliver what the written scope describes, we refund what you paid for the part not delivered.

    4. Your accounts and access

    You give us access only to the tools the project needs, preferably through API keys or accounts you can revoke at any time. You confirm that you are allowed to give this access under your agreements with those tools.

    5. Ownership

    Once paid, the automations built for you belong to you, together with their documentation. We keep the right to reuse our general methods and know-how, never your data.

    6. Fixes and support

    Fixes are included for 30 days after delivery. After that, fixes are covered by the Care plan or quoted one by one. Automations depend on third-party tools that can change; we tell you as soon as a change affects your automation.

    7. Liability

    To the extent allowed by law, our total liability for any claim is limited to the amount you paid us for the project concerned. We are not liable for indirect losses such as lost revenue or lost placements.

    8. Changes to these terms

    We may update these terms. The version that applies to a project is the one in force when you approve its scope.

    Contact us

    Legal

    Privacy policy

    Last updated: November 11, 2026

    Regius Automation is operated by Mohamed Yacine Labiod, Annaba, Algeria. Contact: mohamed@regiusautomation.com.

    1. Two kinds of data

    Contact data: what you send us through the Contact page or by email (name, work email, agency, message). We use it to answer you and to run our projects.

    Your agency's data: the candidate, contact and client records our automations process in your tools. Your agency remains responsible for this data. We process it only on your behalf and on your instructions.

    2. What we never do

    We never sell data, never use your data for advertising or to train AI models, never contact your candidates or clients on our own behalf, and never reuse one agency's data for another.

    3. How long we keep data

    We keep only what an automation needs to run. At the end of a project or of the Care plan, we remove our access and delete any copy of your data within 7 days. Contact data is kept as long as useful for our relationship, and billing records as long as the law requires.

    4. Security

    Access keys are stored privately and never shared. Data travels over encrypted connections (HTTPS). You can cut our access at any time by revoking the keys or accounts you gave us.

    5. Your rights

    You can ask to see, correct or delete your contact data at any time through the Contact page. If you are a candidate of an agency we work with, please contact that agency first: it is responsible for your data, and we will help it answer you.

    6. Data processing agreement

    Agencies that need a data processing agreement (DPA) can request one through the Contact page.

    7. This website

    This website does not use advertising or tracking cookies. It only remembers your language choice in your browser.

    Contact us